The Camarillo Community Gardens will be holding the Earth Day Event at the Camarillo Community Center Park, April 17, 2011. To participate in this show, you must follow these instructions:
All items being sold may be handmade or commercially purchased. You must submit a description of what you intend to sell to info@earthdaycamarillo.com . You will be assigned a space of approximately 10 feet by 10 feet and you will need to provide tables, display racks, and chairs. All tents and canopies must be flame retardant. There is no shade on the site, so please bring your own. The Fee schedule for this event:
Government Agencies: no charge
Nonprofits: $30
Craft & Commercial Vendors : $80
Food Vendors: $100
This is a non-refundable fee to publicity costs. Participants should remember that this is an outdoor event and will be subject to inclement weather (rain, wind, etc.). The Camarillo Community Gardens will close the event only under extreme weather conditions. The seller should be aware that the Camarillo Community Gardens will not accept any responsibility for goods damaged due to inclement weather. The seller must make their own decision to set up or not set up their display. Once again, NO REFUNDS will be made for any reason.
Food Vendors, we try to offer a variety of “healthy” foods at our event and want to avoid duplication. Please fill the form out completely. We have limited space available. Food booths are required to have acceptable product liability insurance and the Camarillo Community Gardens as additional insured with an endorsement page. This information will be included in future correspondence if you application is accepted. Due to the location of this event, there will be no electrical or water hook-ups available to the vendors. Food sellers must be self-contained. All cooking booths must have a fire extinguisher with a minimum rating (2A10BC) and comply with all Ventura County requirements for temporary food facilities. The fee is $100. Food vendors will be accepted based on the type of food they are selling. Space is limited so sign-up early.
This year you have the opportunity to sponsor this event. Sponsorship is $300.
Sponsorship includes the following: Free 10/10 Booth Space Your Logo on the Earth Day Flyer Mention in press/media releases Your Logo on the Earth Day website at: www.earthdaycamarillo.com
Complete the application form and mail it with a check or money order no later than Monday, April 4, 2011. SPACE IS LIMITED! You will receive follow-up information upon receipt of your application, accepting or rejecting your application. Applications are now being accepted.
Booths spaces will be assigned in the order that applications are received. Premium booth spaces will be assigned on a 1st come, 1st served basis. If you have any questions, call the Eileen Mannion at 383-2522.
The Camarillo Community Gardens reserves the right to exclude any vendor on the day of the event.
Camarillo’s 2nd Annual Earth Day
“Food & the Environment”
Sunday, April 17, 2011 10 AM-4:00 PM
Camarillo Community Center
1605 Burnley Street, Camarillo
Contact: Eileen Mannion
Phone: 383-2522
E-mail: info@earthdaycamarillo.com
www.earthdaycamarillo.com
Exhibitor Application
Please return application by Monday, April 4, 2011
This Exhibitor Application and Agreement is an application of the below named person or company to participate in the 2011 Earth Day Festival. The application will become an agreement between the Camarillo Community Gardens and the applicant.
Please check the box which best describes you entity:
 Craft/Commercial Vendors ($80) Government Agency Nonprofit ($30) Food Vendor ($100)
___________________________________________________________________
Organization/ Exhibitor’s name
___________________________________________________________________
Address City Zip Code
___________________________________________________________________
Contact Person Day Phone E-mail address
___________________________________________________________________
Person Staffing the booth (if different) Phone Number
Brief description of food/craft items:
_______________________________________________________________________________________________________________________________________________________________________________________________________________
Brief description of your exhibit:
_______________________________________________________________________________________________________________________________________________________________________________________________________________
Mail application, photo, check to:
Camarillo Community Gardens
P. O. Box 2627
Camarillo, CA 93011
ALONG WITH THIS FORM,
PLEASE FILL OUT THE AGREEMENT, WAIVER AND RELEASE:
*No one will be permitted to participate without filling out the waiver prior to the event.
You may duplicate the waiver form for additional copies.
TERMS AND CONDITIONS
You must provide your own electric power, canopies, tables and chairs.
This is an earth-friendly event; no smoking, barbeques, or balloons will be permitted.
CAMARILLO COMMUNITY GARDENS EARTH DAY 2011
EXHIBITOR GUIDELINES
Sponsored by Camarillo Community Gardens, the 2nd annual Earth Day event was created to foster environmental awareness and involvement in the community. Visitors are encouraged to be mindful of the environmental impact of their daily lives and to help promote environmental responsibility in their own communities. Participating in Camarillo’s Earth Day provides your organization an opportunity to reach a large, diverse crowd of visitors and interested community members. If you plan on distributing materials at the event, please consider the environmental impacts of your giveaways; is it durable, made from recycled content, are handouts printed double-sided?
Agreement, Waiver and Release
The environmental focus of this event is not intended for the purpose of advocating for or against any political or religious concerns. Anyone not acting in cooperation with this purpose will be asked to leave the event. In order to maintain the positive focus of Earth Day, all exhibitors must abide by the following guidelines:
I understand that the seller fee is non-refundable. I understand that this is an outdoor event and the Camarillo Community Gardens or the Pleasant Valley Recreation & Park District will not accept responsibility for goods damaged due to inclement weather. The sellers must make their own decision to set up their displays. NO REFUNDS WILL BE MADE FOR ANY REASON. All application materials and booth set-up requirements must be received by the established deadlines. Booth spaces will be assigned at the discretion of the event coordinator to ensure that the flow of the event makes sense. Upon check-in at the registration table on event day, exhibitors will receive a map of the event area designating your assigned location. A sample copy of any printed materials (brochures, flyers, etc.) to be handed out at the event must be presented with the application. Any materials deemed objectionable will not be allowed at the event. Exhibitors cannot sell any merchandise at this event unless the Earth Day sponsors have previously agreed. Food, candy or beverages may not be served at your booth unless you have been pre-approved by the Camarillo Community Gardens and the Ventura County Health Department for this event (see attached Exhibitor Application). Please, no smoking in the event area. Balloon decorations are prohibited. Exhibitors are asked to refrain from using microphones, speakers, or amplified music. Exhibitors must arrive at the designated set-up time, be ready by the event start time and maintain staffing at your designated booth for the duration of the event.
PARENTAL CONSENT: (TO BE COMPLETED AND SIGNED BY PARENT/GUARDIAN IF
PARTICIPANT IS UNDER 18 YEARS OF AGE.) I hereby consent that my son/daughter, named below,
to participate in the activity/event, and hereby execute the above agreement, waiver, and release on his/her
behalf. I state that said minor is physically able to participate in said activity. I hereby agree to indemnify
and hold Camarillo Community Gardens or the Pleasant Valley Recreation and Park District, its officers, employees, and agents free and harmless from any loss, liability, damage, cost, or expense which they may incur as a result of the death or any injury or property damage that said minor may sustain while participating in said activity.
I HAVE CAREFULLY READ THE AGREEMENT, WAIVER, AND RELEASE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND CAMARILLO COMMUNITY GARDENS OR PLEASANT VALLEY RECREATION AND PARK DISTRICT, AND I SIGN IT OF MY FREE WILL.
Signature of Participant: ________________________________________Date _______/______/_______
Parent/Guardian Signature: _____________________________________ Date _______/______/_______