Earth Day Camarillo 2012

Vendor Checklist

Eileen — Thu, 08 Dec 2011 23:57:46 +0000

Here is the Vendor Checklist . Click the image to download a printable copy.

Schedule of Events

Eileen — Thu, 08 Dec 2011 23:17:22 +0000

Information Available closer to the event!

2010 Event Video!

admin — Fri, 23 Apr 2010 14:45:20 +0000

Hey, we got movies!

The event was a huge success – we had a good number of exhibitors and a lots of focused people in attendance. Here’s some footage that sum up the event.

Food Survey

admin — Wed, 14 Apr 2010 02:45:16 +0000

Please take a moment and tell us a little about yourself and your relationship to your food. We would like to make Everyday ‘EarthDay’ and your ideas will help!

We are trying to fit the needs of the community, and this short survey will help us tailor our programs.

[contact-form-7]

EarthDay Camarillo Exhibitor Application

admin — Wed, 24 Mar 2010 20:49:38 +0000

Here is the event application. Click the image to download a printable copy.

Youth Waiver

admin — Wed, 24 Mar 2010 20:45:11 +0000

Here is the youth waiver for anyone under 18 years of age. A form must be on file before minors can participate. Click on the image to open a printable copy.

Event Guidelines

admin — Thu, 11 Mar 2010 17:01:35 +0000

The Camarillo Community Gardens will be holding the Earth Day Event at the Camarillo Community Center Park, April 17, 2011. To participate in this show, you must follow these instructions:
All items being sold may be handmade or commercially purchased. You must submit a description of what you intend to sell to info@earthdaycamarillo.com . You will be assigned a space of approximately 10 feet by 10 feet and you will need to provide tables, display racks, and chairs. All tents and canopies must be flame retardant. There is no shade on the site, so please bring your own. The Fee schedule for this event:
Government Agencies: no charge
Nonprofits: $30
Craft & Commercial Vendors : $80
Food Vendors: $100
This is a non-refundable fee to publicity costs. Participants should remember that this is an outdoor event and will be subject to inclement weather (rain, wind, etc.). The Camarillo Community Gardens will close the event only under extreme weather conditions. The seller should be aware that the Camarillo Community Gardens will not accept any responsibility for goods damaged due to inclement weather. The seller must make their own decision to set up or not set up their display. Once again, NO REFUNDS will be made for any reason.
Food Vendors, we try to offer a variety of “healthy” foods at our event and want to avoid duplication. Please fill the form out completely. We have limited space available. Food booths are required to have acceptable product liability insurance and the Camarillo Community Gardens as additional insured with an endorsement page. This information will be included in future correspondence if you application is accepted. Due to the location of this event, there will be no electrical or water hook-ups available to the vendors. Food sellers must be self-contained. All cooking booths must have a fire extinguisher with a minimum rating (2A10BC) and comply with all Ventura County requirements for temporary food facilities. The fee is $100. Food vendors will be accepted based on the type of food they are selling. Space is limited so sign-up early.
This year you have the opportunity to sponsor this event. Sponsorship is $300.
Sponsorship includes the following: Free 10/10 Booth Space Your Logo on the Earth Day Flyer Mention in press/media releases Your Logo on the Earth Day website at: www.earthdaycamarillo.com
Complete the application form and mail it with a check or money order no later than Monday, April 4, 2011. SPACE IS LIMITED! You will receive follow-up information upon receipt of your application, accepting or rejecting your application. Applications are now being accepted.
Booths spaces will be assigned in the order that applications are received. Premium booth spaces will be assigned on a 1st come, 1st served basis. If you have any questions, call the Eileen Mannion at 383-2522.
The Camarillo Community Gardens reserves the right to exclude any vendor on the day of the event.
Camarillo’s 2nd Annual Earth Day
“Food & the Environment”
Sunday, April 17, 2011 10 AM-4:00 PM
Camarillo Community Center
1605 Burnley Street, Camarillo
Contact: Eileen Mannion
Phone: 383-2522
E-mail: info@earthdaycamarillo.com
www.earthdaycamarillo.com
Exhibitor Application
Please return application by Monday, April 4, 2011
This Exhibitor Application and Agreement is an application of the below named person or company to participate in the 2011 Earth Day Festival. The application will become an agreement between the Camarillo Community Gardens and the applicant.
Please check the box which best describes you entity:
 Craft/Commercial Vendors ($80) Government Agency Nonprofit ($30) Food Vendor ($100)
___________________________________________________________________
Organization/ Exhibitor’s name
___________________________________________________________________
Address City Zip Code
___________________________________________________________________
Contact Person Day Phone E-mail address
___________________________________________________________________
Person Staffing the booth (if different) Phone Number
Brief description of food/craft items:
_______________________________________________________________________________________________________________________________________________________________________________________________________________
Brief description of your exhibit:
_______________________________________________________________________________________________________________________________________________________________________________________________________________
Mail application, photo, check to:
Camarillo Community Gardens
P. O. Box 2627
Camarillo, CA 93011
ALONG WITH THIS FORM,
PLEASE FILL OUT THE AGREEMENT, WAIVER AND RELEASE:
*No one will be permitted to participate without filling out the waiver prior to the event.
You may duplicate the waiver form for additional copies.
TERMS AND CONDITIONS
You must provide your own electric power, canopies, tables and chairs.
This is an earth-friendly event; no smoking, barbeques, or balloons will be permitted.
CAMARILLO COMMUNITY GARDENS EARTH DAY 2011
EXHIBITOR GUIDELINES
Sponsored by Camarillo Community Gardens, the 2nd annual Earth Day event was created to foster environmental awareness and involvement in the community. Visitors are encouraged to be mindful of the environmental impact of their daily lives and to help promote environmental responsibility in their own communities. Participating in Camarillo’s Earth Day provides your organization an opportunity to reach a large, diverse crowd of visitors and interested community members. If you plan on distributing materials at the event, please consider the environmental impacts of your giveaways; is it durable, made from recycled content, are handouts printed double-sided?
Agreement, Waiver and Release
The environmental focus of this event is not intended for the purpose of advocating for or against any political or religious concerns. Anyone not acting in cooperation with this purpose will be asked to leave the event. In order to maintain the positive focus of Earth Day, all exhibitors must abide by the following guidelines:
I understand that the seller fee is non-refundable. I understand that this is an outdoor event and the Camarillo Community Gardens or the Pleasant Valley Recreation & Park District will not accept responsibility for goods damaged due to inclement weather. The sellers must make their own decision to set up their displays. NO REFUNDS WILL BE MADE FOR ANY REASON. All application materials and booth set-up requirements must be received by the established deadlines. Booth spaces will be assigned at the discretion of the event coordinator to ensure that the flow of the event makes sense. Upon check-in at the registration table on event day, exhibitors will receive a map of the event area designating your assigned location. A sample copy of any printed materials (brochures, flyers, etc.) to be handed out at the event must be presented with the application. Any materials deemed objectionable will not be allowed at the event. Exhibitors cannot sell any merchandise at this event unless the Earth Day sponsors have previously agreed. Food, candy or beverages may not be served at your booth unless you have been pre-approved by the Camarillo Community Gardens and the Ventura County Health Department for this event (see attached Exhibitor Application). Please, no smoking in the event area. Balloon decorations are prohibited. Exhibitors are asked to refrain from using microphones, speakers, or amplified music. Exhibitors must arrive at the designated set-up time, be ready by the event start time and maintain staffing at your designated booth for the duration of the event.
PARENTAL CONSENT: (TO BE COMPLETED AND SIGNED BY PARENT/GUARDIAN IF
PARTICIPANT IS UNDER 18 YEARS OF AGE.) I hereby consent that my son/daughter, named below,
to participate in the activity/event, and hereby execute the above agreement, waiver, and release on his/her
behalf. I state that said minor is physically able to participate in said activity. I hereby agree to indemnify
and hold Camarillo Community Gardens or the Pleasant Valley Recreation and Park District, its officers, employees, and agents free and harmless from any loss, liability, damage, cost, or expense which they may incur as a result of the death or any injury or property damage that said minor may sustain while participating in said activity.
I HAVE CAREFULLY READ THE AGREEMENT, WAIVER, AND RELEASE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND CAMARILLO COMMUNITY GARDENS OR PLEASANT VALLEY RECREATION AND PARK DISTRICT, AND I SIGN IT OF MY FREE WILL.
Signature of Participant: ________________________________________Date _______/______/_______
Parent/Guardian Signature: _____________________________________ Date _______/______/_______

CAMARILLO COMMUNITY GARDENS EARTH DAY 2012

EXHIBITOR/VENDOR GUIDELINES

Sponsored by Camarillo Community Gardens, the 3rd annual Earth Day event was created to foster environmental awareness and involvement in the community. Visitors are encouraged to be mindful of the environmental impact of their daily lives and to help promote environmental responsibility in their own communities. Participating in Camarillo’s Earth Day provides your organization an opportunity to reach a large, diverse crowd of visitors and interested community members. If you plan on distributing materials at the event, please consider the environmental impacts of your giveaways; is it durable, made from recycled content, are handouts printed double-sided?

TERMS AND CONDITIONS Participants provide their own electric power, canopies, tables & chairs. This is an earth-friendly event; no smoking, no barbecues, no balloons! Booth spaces will be assigned at the discretion of the event coordinator to ensure that the flow of the event makes sense. • Upon check-in at the registration table on event day, exhibitors will receive a map of the event area designating your assigned location. • A sample copy of any printed materials (brochures, flyers, etc.) to be handed out at the event must be presented with the application. Any materials deemed objectionable will not be allowed at the event. • Exhibitors cannot sell any merchandise at this event unless the Earth Day sponsors have previously agreed. • Food, candy or beverages may not be served at your booth unless you have been pre-approved by the Camarillo Community Gardens and the Ventura County Health Department for this event. • Exhibitors are asked to refrain from using microphones, speakers, or amplified music. • Exhibitors must arrive at the designated set-up time, be ready by the event start time and maintain staffing at your designated booth for the duration of the event. • All items being sold may be handmade or commercially purchased.

· PLEASE NOTE: Power will not be available. Vehicles are not allowed on grass.

Entertainment

admin — Thu, 11 Mar 2010 14:40:21 +0000

ENTERTAINMENT

The 2012 Earth Day Camarillo will again have a live music stage. The event runs from 10:00 a.m. until 4:00 p.m., so available slots will be limited.

Given the general vibe of Earth Day, we are seeking performers in more of an acoustic/roots/North American/Celtic/reggae/world music kind of mode, rather than hard rock or punk. That said, we value quality in any form.

If you are a performer or band and would like to be considered for this event, please send us information about yourself and guide us to samples of your work (websites, online video, demos-please don’t send anything you need returned).

Mail: Camarillo Community Gardens

Earth Day Entertainment

P.O. Box 2627

Camarillo, CA 93011

Email: earthdaycamarillo@gmail.com

Special Note to Food Vendors

admin — Sat, 27 Feb 2010 21:08:05 +0000

Earth Day Camarillo, Saturday April 21, 2012

Camarillo Community Center – 10 am to 4 pm

SPECIAL NOTE FOR FOOD VENDORS

Food Vendors:

Please note that any vendor/exhibitor providing any food, drink, or consumable items must fill out an application form for the County of Ventura Environmental Health Department. It must be submitted to the Event Organizer along with applicable fees payable to VEHD. The event organizer will submit them.

All such vendors must be inspected the day of the event prior to receiving a temporary permit. The time of the inspection will be determined and you will be advised. Failure to pass the inspection or failure to be ready for inspection may result in denial of permit and subsequent inability to operate at Earth Day. Either failure would be vendor responsibility; no refunds will be issued.

Vendors giving free samples of pre-packaged or prepared foods are subject to the same requirements.

Once accepted by Earth Day Camarillo, all food vendors must provide insurance certificates with additional insured endorsements naming Camarillo Community Gardens and Pleasant Valley Recreation and Park Department.

For information and applications from the County of Ventura EHD:

http://www.ventura.org/rma/envhealth/programs/comm_serv/food/event.html

Contact Us

admin — Thu, 25 Feb 2010 08:24:45 +0000

2012 Earth Day Camarillo

Contact Information

(This information will be updated as the event draws nearer and positions fill)

Nels Norene, Event Coordinator

Email: earthdaycamarillo@gmail.com

Camarillo Community Gardens

Earth Day

P.O. Box 2627

Camarillo, CA 93011